HR Software for the Care Sector

Simplify Your HR Processes. Automate HR Compliance. Employment Rights Act 2025 Ready.

llustration of HR dashboard for care homes in Carepoint365

Managing a care team is complex with multiple contracts, ever-changing regulations, and the constant juggle of compliance. CarePoint365’s HR module was designed to simplify it all, giving you control and clarity with tools built specifically for the challenges of care.

Accurate record keeping is essential for demonstrating safe recruitment, staff training and workforce compliance. Built on the Microsoft 365 Power Platform, with Co-Pilot baked in, it is tailored to your processes to work exactly as you need it to, no matter the type of care you provide. New to HR systems for care? Read our guide to care sector HR software.

Simplified Care Staff Records

With all your employee data in one place you can manage multiple contracts, roles, placements, probation period, and track every change. No more scattered spreadsheets or lost paperwork. CarePoint365 handles care staff working multiple roles with varying contracts and in different locations.

With all your employee data in one place you can manage multiple contracts, roles, placements, probation periods, and track every change. No more scattered spreadsheets or lost paperwork. CarePoint365 handles care staff working multiple roles with varying contracts and in different locations.

With all your employee data in one place you can manage multiple contracts, roles, placements, probation periods and track every change. No more scattered spreadsheets or lost paperwork. CarePoint365 handles care staff working multiple roles with varying contracts and in different locations.

Screenshot of CarePoint365's simplified employee records dashboard for care providers

Simplified Care Staff Contract Management

Care managers can create reusable contract templates, easily apply multiple contracts across different roles, and customise them to suit individual or group needs.

Designed for Care. Built for You.

Manage Leave and Unplanned Absences

Automate annual leave, track unplanned absences, and manage return-to-work processes, all in line with UK employment law and the Working Time Regulations. From holidays to doctors’ certificates, everything is covered, so you can stay compliant and keep things running smoothly.

Dashboard view of care management rostering tool displaying shift scheduling features

Onboarding Care Staff, Leavers and Contract Changes

CarePoint365 simplifies onboarding, leavers and contract changes so you stay compliant with the Employment Rights Act 2025. Manage probation periods, record contract variations, and track zero-hours to predictable-hours requests in one secure workflow. Our HR software helps care providers document consultation and “fire and rehire” processes, apply day-one employment rights consistently, and maintain an auditable trail for every staff member across supported living, learning disability and complex care services.

Screenshot of how to manage care staff contract information

HR Compliance, Fully Covered

Secure Document Management

Never miss an expiring document, an important renewal or review again. Track mandatory training, probation, and appraisals to ensure your care team always meets the highest standards. Stay ahead with real-time alerts so you can be proactive instead of reactive. Store policies, contracts, and sensitive documents securely, with version control for transparency and compliance. Keep everyone on the same page with the latest information. CarePoint365 helps providers manage care compliance and CQC compliance by keeping workforce records accurate, accessible and inspection-ready.

Be Ready for the Employment Rights Act 2025

Be ready with Evidence for the Employment Rights Act 2025

The Employment Rights Act 2025 received Royal Assent on 18 December 2025 and will be phased in through 2026 and 2027. Statutory Sick Pay from day one and the new Fair Work Agency arrive in April 2026, restrictions on fire and rehire follow in October 2026, and day-one unfair dismissal protection with a statutory probation process is expected from January 2027. CarePoint365 helps you put these rules into practice with configured policies, manager prompts, and audit-ready records.

Preparing for CQC Framework Changes

Download our HR Action Plan Template.

This template organises HR workstreams for the CQC Single Assessment Framework, covering policy mapping, wellbeing, EDI, training, recruitment, compliance, portal readiness, governance, and self-assessment.

Download Here

Frequently Asked Questions

What is care HR software?

Care HR software is a digital platform for managing employee records, contracts, compliance, absence, performance and payroll data for care providers. It is designed around the regulatory requirements of social care including CQC standards, safe recruitment, and UK employment law. CarePoint365's HR module is built specifically for UK residential, supported living and domiciliary care providers.

Is CarePoint365 ready for the Employment Rights Act 2025?

Yes. CarePoint365 is designed to support Employment Rights Act 2025 compliance, including day-one rights tracking, predictable hours requirements, statutory sick pay from day one, probation period management, and contract change tracking. The HR module is built around the Act's phased implementation through 2026 and 2027 so providers can be ready ahead of each commencement date.

Can the system handle staff with multiple contracts?

Yes. Care staff frequently work multiple roles across different services with varying contract types and rates. CarePoint365 manages multiple contracts, roles, placements and locations against a single employee record, with full history of every change.

What is care HR software?

Is CarePoint365 ready for the Employment Rights Act 2025?

Can the system handle staff with multiple contracts?

Is staff absence and leave handled in one place?

Yes. Annual leave, sickness, parental leave, compassionate leave and unauthorised absence are all tracked in one place against the employee record, with manager approval workflows, automatic accrual calculations and integration with payroll.

How does CarePoint365 handle right to work and DBS expiry?

CarePoint365 tracks Right to Work documentation, DBS certificates and other compliance items with received, verified and expiry dates against each employee record. Automated alerts notify managers and HR before expiry so checks are renewed in time, and staff cannot be rota-assigned to roles where required compliance has lapsed.

Does CarePoint365 support disciplinary, grievance and performance management?

Yes. The HR module records disciplinary cases, grievances, performance reviews and probation outcomes against the employee record with a full audit trail. Managers can track ongoing cases, schedule follow-ups, and store supporting evidence in one place rather than across emails and folders.

Is staff absence and leave handled in one place?

How does CarePoint365 handle right to work and DBS expiry?

Does CarePoint365 support disciplinary, grievance and performance management?

How does CarePoint365 support CQC compliance?

The HR module tracks every compliance item required for safe staffing and CQC inspection, including DBS expiry, training renewals, references, mandatory induction, and qualifications. The audit trail is available for inspection without reconstructing evidence from emails or folders.

Does it integrate with rostering and payroll?

Yes. The HR, rostering, time and attendance, recruitment and payroll modules share a single central data layer. Employee changes flow through automatically without duplicate data entry.

Can it manage onboarding and leavers?

Yes. CarePoint365 manages the full employee lifecycle from onboarding (with checklists and document collection) through contract changes (promotions, hours adjustments, location moves) to leavers (offboarding, final pay, exit reporting).

How does CarePoint365 support CQC compliance?

Does it integrate with rostering and payroll?

Yes. The HR, rostering, time and attendance, recruitment and payroll modules share a single central data layer. Employee changes flow through automatically without duplicate data entry.

Can it manage onboarding and leavers?